From Plans to Accurate Estimates
in 5 Simple Steps
A transparent, streamlined process designed to deliver accurate estimates on time, every time. No surprises, no delays.
The Process
How We Deliver Accurate Estimates
Every project follows the same proven workflow — from the moment you upload your plans to the day your estimate lands in your inbox.
You Share Your Drawings
Share your plans through our secure portal. We accept PDF, DWG, DXF, Bluebeam, and most standard formats.
You upload your project drawings, specifications, and any relevant bid documents to our secure cloud portal. Our system automatically confirms receipt and notifies your dedicated project manager.
Architectural plans, structural drawings, MEP schematics, civil engineering plans, and any RFIs or addenda that may affect the estimate.
A confirmation within 1 hour during business hours, followed by a preliminary scope review to ensure we have everything needed.
Immediate upload — no wait time
You Share Your Drawings
Share your plans through our secure portal. We accept PDF, DWG, DXF, Bluebeam, and most standard formats.
You upload your project drawings, specifications, and any relevant bid documents to our secure cloud portal. Our system automatically confirms receipt and notifies your dedicated project manager.
Architectural plans, structural drawings, MEP schematics, civil engineering plans, and any RFIs or addenda that may affect the estimate.
A confirmation within 1 hour during business hours, followed by a preliminary scope review to ensure we have everything needed.
Immediate upload — no wait time
We Review the Scope
We review the scope, identify key requirements, and confirm timelines before any work begins.
Our senior estimator reviews your documents to identify all material quantity requirements, assemble the project scope, and flag any ambiguities or missing information before the estimate begins.
Your timeline expectations, bid date, specific divisions or disciplines you need quoted, and any special formatting or reporting preferences.
A detailed scope confirmation within 24 hours, along with a firm delivery date and fixed price for the estimate.
Within 24 hours of upload
We Review the Scope
We review the scope, identify key requirements, and confirm timelines before any work begins.
Our senior estimator reviews your documents to identify all material quantity requirements, assemble the project scope, and flag any ambiguities or missing information before the estimate begins.
Your timeline expectations, bid date, specific divisions or disciplines you need quoted, and any special formatting or reporting preferences.
A detailed scope confirmation within 24 hours, along with a firm delivery date and fixed price for the estimate.
Within 24 hours of upload
Scope Confirmation
We align on deliverables, pricing, and deadlines so there are no surprises. You approve before we proceed.
We present a detailed scope proposal outlining exactly what will be quantified, the method of measurement, and the format of deliverables. You review and approve before any work starts.
Your approval (email confirmation or portal acknowledgment), any clarifications to the scope, and the agreed schedule for delivery milestones.
A clear, written scope of work agreement that eliminates surprises. No work begins until you sign off.
Reviewed and confirmed within 2 hours
Scope Confirmation
We align on deliverables, pricing, and deadlines so there are no surprises. You approve before we proceed.
We present a detailed scope proposal outlining exactly what will be quantified, the method of measurement, and the format of deliverables. You review and approve before any work starts.
Your approval (email confirmation or portal acknowledgment), any clarifications to the scope, and the agreed schedule for delivery milestones.
A clear, written scope of work agreement that eliminates surprises. No work begins until you sign off.
Reviewed and confirmed within 2 hours
Estimate Preparation
Our estimators prepare detailed takeoffs using industry-standard software — PlanSwift and Bluebeam.
Our estimating team performs quantity takeoffs using PlanSwift and Bluebeam, then builds a detailed cost estimate with material quantities, pricing, and labor units. Every takeoff is cross-referenced against the original plans.
Any updated drawings, last-minute addenda, or supplier quotes you want incorporated. The more accurate the inputs, the more precise the output.
Regular progress updates at key milestones (25%, 50%, 75%). You can log into the portal anytime to check status in real time.
Typically 2–5 business days (project-dependent)
Estimate Preparation
Our estimators prepare detailed takeoffs using industry-standard software — PlanSwift and Bluebeam.
Our estimating team performs quantity takeoffs using PlanSwift and Bluebeam, then builds a detailed cost estimate with material quantities, pricing, and labor units. Every takeoff is cross-referenced against the original plans.
Any updated drawings, last-minute addenda, or supplier quotes you want incorporated. The more accurate the inputs, the more precise the output.
Regular progress updates at key milestones (25%, 50%, 75%). You can log into the portal anytime to check status in real time.
Typically 2–5 business days (project-dependent)
Quality Assurance
Every estimate undergoes a rigorous multi-level internal QA review before it reaches you.
Your completed estimate goes through a three-stage QA process: the project lead validates quantities, a senior estimator cross-checks pricing, and our QA director performs a final audit before release.
Any corrections or adjustments you'd like after receiving the draft. We offer one full revision cycle at no additional cost.
A polished, presentation-ready estimate delivered in your preferred format (Excel, PDF, OST, or direct integration with your bidding platform).
Final delivery within 1–2 business days after QA sign-off
Quality Assurance
Every estimate undergoes a rigorous multi-level internal QA review before it reaches you.
Your completed estimate goes through a three-stage QA process: the project lead validates quantities, a senior estimator cross-checks pricing, and our QA director performs a final audit before release.
Any corrections or adjustments you'd like after receiving the draft. We offer one full revision cycle at no additional cost.
A polished, presentation-ready estimate delivered in your preferred format (Excel, PDF, OST, or direct integration with your bidding platform).
Final delivery within 1–2 business days after QA sign-off
Delivery & Revisions
Your completed estimate is delivered in your preferred format with a free revision cycle included.
We deliver your polished estimate in your preferred format — Excel, PDF, or direct integration. You review and request any adjustments. One full revision cycle is included at no additional cost.
Feedback on the delivered estimate, any corrections needed, or additional items you'd like included in the revision.
A presentation-ready final estimate delivered on or before the agreed deadline, with revisions completed within 24–48 hours.
Revisions completed within 24–48 hours of feedback
Delivery & Revisions
Your completed estimate is delivered in your preferred format with a free revision cycle included.
We deliver your polished estimate in your preferred format — Excel, PDF, or direct integration. You review and request any adjustments. One full revision cycle is included at no additional cost.
Feedback on the delivered estimate, any corrections needed, or additional items you'd like included in the revision.
A presentation-ready final estimate delivered on or before the agreed deadline, with revisions completed within 24–48 hours.
Revisions completed within 24–48 hours of feedback
Ready to Get Started?
Upload your plans today and get an accurate, no-obligation quote within 24 hours. See why contractors trust QTO Solutions for their estimating needs.
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